Minutes 20/11/2017

Minutes of the Sesswick Community Council meeting, held in Marchwiel Village Hall on Monday 20th November 2017 at 6.30pm

 

Present

  Name Capacity
1 Cllr John Hurst Chairman
2 Cllr S. Heather Rowland Vice- Chair
3 Cllr Christine Stead  
4 Cllr Elizabeth Griffiths  
5 Cllr Raymond Jones  
6 Cllr Fern Williams  
7 Cllr John Pritchard County Councillor
8 Cllr David Williams  
9 Ian Griffiths Clerk and responsible financial officer

No members of the public

17/90   Apologies of absence

  Name Organisation
1 P.C.S.O. Lynn Maurice North Wales Police
2 P.C.S.O. Michael Simister North Wales Police
3 Jonathan Hulson North Wales Wildlife Trust

17/91   Declarations of interest

  Member Agenda item Nature of interest Explanation
1 Cllr Pritchard 17/100.A, 17/100.B, 17/100.C, 17/100.D, 17/100.E, 17/100.F,

17/100.G, 17/100.H, 17/101

Personal Member sits on county council planning committee
2 Cllr D. Williams 17/100.A, 17/100.B, 17/100.C, 17/100.D Personal and prejudicial Member owns lands adjacent to the site
13 Cllr Griffiths 17/103 Personal and prejudicial Member has a close association with the clerk

17/92   Police

Councillors reviewed without comment the latest crime statistics submitted by P.C.S.O. Maurice prior to the meeting.

17/93   North Wales Wildlife Trust

As the trust’s representative was not able to attend this meeting, he will be invited to the January 2018 forum.

17/94   Confirmation of minutes from previous meetings

A         18th September 2017– approved without modification

B          21st September 2017– taken, as presented, as a true record

17/95   Matters arising

1          New bank account for play equipment donation (17/69.2): neither the clerk nor the Chairman had been able to obtain the relevant forms from the bank, so the money remains in the council’s current account. The clerk was instructed to investigate whether an account could be opened with another provider

2          Clustering arrangements with neighbouring community councils (17/82.B)– the Chairman had been unable to attend the meeting. Given that the feedback gleamed from the session was that such practices would be of more benefit to larger organisation, it was agreed to not pursue this matter for the present.

 

17/96   Play Equipment

A strategy on spending the £2,000.00 donation will be defined at the January 2018 meeting

17/97   Re-scaping of area around the Jubilee Stone

1          Councillors reviewed the draft plans prepared by Cllr D. Williams, and thanked him for the work undertaken.

2          Cllr Pritchard volunteered to arrange a site meeting with a representative from Wrexham County Borough Council, to progress matters further.

17/98   Community agents scheme

1          A neighbouring community council has since expressed in interest in participating in the venture. Assuming this came to fruition, Sesswick would then be grouped with this organisation rather than as described in minute 17/71.1B

2          Cllr Pritchard agreed to follow up with the Chairman and clerk of the said council, to expedite progress.

17/99   County Councillor report

1          Double- yellow lines have now been placed on the small lane near to the former Tetra Pak site, to prevent parking there. The homeowner has confirmed to Cllr Pritchard that the situation has improved as a result. (c.f September 2016 minute 16/67.6)

2          Cllr Pritchard is continuing to push for the remediation of the pot- holed entrance to Nant Clwyd Park as a priority.

Cllr D. Williams left the meeting

17/100 Planning applications

A         P/ 2016/ 0533/ H6955/A/17/3167412. Erection of two broiler chicken rearing buildings (each measuring 101.019m x 23.365m) and housing up to 40,000 chickens each, to be served by 4 feed bins and a wood chip bin, erection of associated control rooms, feed- weighing rooms and mess facilities, construction of an agricultural storage building and temporary siting of mobile living accommodation in connection with operation of the development. Land North of Cross Lanes roundabout, between Sesswick Way and Bedwell Road, Cross Lanes, Wrexham

1          Members received the Planning Inspectorate’s response to the community council’s feelings regarding the appeal decision (c.f July 2017 minute 17/56.B2).

 B          P/2016/0273 APP/H6955/A/17/3179242. Outline application for residential development (24 dwellings) including means of access to the site. Land west of Bedwell road, Cross Lanes, Wrexham

1          The Planning Inspector has dismissed the appeal lodged by the applicant.

C          P/2017/0678. Application for approval of details reserved by conditions imposed under appeal reference H6955/A/17A/3167412. Submission of scheme of great crested newt avoidance, mitigation and compensatory measures and management regime (5), submission of a biosecurity risk assessment (6). Land north of Cross Lanes roundabout between Sesswick Way and Bedwell Road, Cross Lanes, Wrexham LL13 0PA

1          The local planning authority has approved the above details

 D         P/2017/0770. Application for approval of details reserved by conditions imposed under appeal reference H6955/A/17A/3167412. Samples of materials (4), landscaping and management plan (7), lighting scheme (9). Land north of Cross Lanes roundabout between Sesswick Way and Bedwell Road, Cross Lanes, Wrexham LL13 0PA

1          Wrexham County Borough Council has approved the above matters.

2          Development at the complex may therefore now commence.

 Cllr D. Williams returned to the meeting

 E          P/2017/0811. Application for a non- material amendment to planning permission P/2015/0838 to amend details of siting and design. Maelor Foods, Pickhill Lane, Cross Lanes, Wrexham LL13 0UE

1          The local planning authority has granted approval

 F          P/2017/0815. Application for a non- material amendment to planning permission P/2016/0953 to change window frame material to Pvcu frames to side and rear elevations of approved extension. Cross Lanes Hotel, Bangor Road, Cross Lanes, Wrexham LL13 0TF

1          Wrexham County Borough Council has approved the above modification

G         P/2017/0852. Application for a non- material amendment to planning permission P/2016/0953 to change window frame material and fenestration and for the erection of clear glazed canopy on high activities building. Cross Lanes Hotel, Bangor Road, Cross Lanes, Wrexham LL13 0TF

1          The local planning authority has approved the above change

H         P/2017/0901. Display of two signs. Maelor Foods, Pickhill Lane, Cross Lanes, Wrexham LL13 0UE

1          As authorised under standing order 76.3, the clerk had confirmed that Sesswick Community Council has no objections to this application

17/101 Response to planning applications

Given that the county council will no longer be mailing planning applications documentation from 1st January 2018, it was agreed that the clerk download this information from the wrexham.gov.uk planning portal for emailing to members. Councillors would then respond to the clerk with their comments, to allow him to formulate a response per standing order 76.3 if appropriate.

17/102 Reports from other meetings

A         Wrexham Town and Community Councils forum on 21st September (Cllr Hurst)

1          Cllr Hurst had been unable to attend.

2          The meeting minutes (dealing primarily with the community agents programme) have been forwarded

B          Code of Conduct training on 3rd and 16th October (Cllrs Griffiths, Jones, D. Williams and the clerk)

1          Attendance at this session organised by Wrexham County Borough Council was confirmed.

2          The training materials have since been forwarded to all councillors.

C          Introduction to Planning on 17th October (Cllr D. Williams)

1          Attendance at this Planning Aid Wales training event was confirmed

D         FCC Environmental Community Liaison meeting on 26th October (Cllr Hurst)

1          Attendance was confirmed, which encompassed a tour of the recycling site

E          Any other meetings attended

No other meetings had taken place

 

Cllr Griffiths left the meeting

 

17/103 Clerk salary

The clerk’s claim for 27 hours for the period 18th September 2017- 19th November 2017 (9 weeks x 3 contracted hours per week) was approved.

 

Cllr Griffiths returned to the meeting

 

17/104 Charities policy

It was decided to defer a decision until the March 2018 meeting

17/105 Finance

A         To note the items paid since the 21st September 2017 meeting

  Date signed Cheque number Recipient Purpose Amount Empowering legislation Prior council authorisation
1 1/10/2017 668 Marchwiel Village Hall 18/9/2017 meeting room hire £22.00 Section 133, 1972 Local Government Act Minute 17/79.D3
2 1/10/2017 669 Community First Responders Donation towards the purchase of a medical kit £250.00 Section 137, 1972 Local Government Act Minute 17/87.1
3 1/10/2017 670 Society of Local Council Clerks Clerk membership 1/11/2017- 31/10/2018 £55.00 Section 143, 1972 Local Government Act Minute 17/78
4 15/10/2017 671 Scottish Power Q3 2017 street lighting electricity £48.26 Section 3, 1957 Parish Councils Act Minute 17/79.D4

B          To settle charges due

 

The following items were approved for payment

  Cheque number Recipient Purpose Amount Empowering legislation
1 672 Ian Griffiths Reimbursement for Cllr D. Williams training course £35.00 Section 111, 1972 Local Government Act
2 673 Ian Griffiths Travel expenses to internal auditor £16.00 Section 111, 1972 Local Government Act
3 674 Cllr D, Williams Travel expenses to training course £18.90 Section 111, 1972 Local Government Act
4 675 Wales Audit Office Audit of 2016/ 2017 accounts £186.75 Section 7, Accounts and Audit (Wales) Regulations 2014
5 676 Wrexham County Borough Council Q3 2017 street lighting poles inspection £33.47 Section 3, 1957 Parish Councils Act

C          To settle charges due where billing was presented after the agenda was issued

No further invoices had been received

D         To approve the payment of charges anticipated before the January 2018 meeting

  Recipient Purpose Amount (estimated)
1 Association of Voluntary Organisations of Wrexham Clerk salary 18/9/2017- 19/11/2017 £300.00
2 Marchwiel Village Hall Meeting room hire 20/11/2017 £24.00
3 Scottish Power Street lighting electricity Q4 2017 £50.00
4 Wrexham County Borough Council Q4 2017 street lighting inspection fees £35.00

 E          To approve the Q3 2017 bank and petty cash reconciliations

1          The above item, showing a total balance of £7,306.39 was approved:

A         £5,306.39 for general use

B          £2,000.00 restricted to the purchase of play equipment

F          To approve the budget monitoring report as at 29th September 2017

The report was approved without comment

G         To determine and agree a policy for the council’s financial reserves

It was agreed that the council financial affairs be managed so its reserves fall between 25% and 100% of budgeted expenditure for the current financial year, while also maintaining the precept at sustainable levels.

H         To set the budget for the period 1st April 2018- 31st March 2019

The budget for the next year, as submitted by the RFO, was approved.

I           To set the precept for 2018/ 2019

It was resolved to maintain the precept at £3,000.00

17/106 Date of next meeting

 

Monday 22nd January 2018

 

 

The meeting ended at 8.20pm